Everything a staffing firm does, without the seven tabs.
BenchFlo replaces Excel + Outlook + Word with a single tenant-isolated platform. Here's what's inside, grouped by the workflow it belongs to.
AI & ingestion.
Inbound JDs, parsed, matched and ready for review, automatically.
Connect a Microsoft 365 shared mailbox. BenchFlo subscribes via Graph webhooks and ingests every message in under 30 seconds.
Filters vendor JDs from spam, autoresponders and invoices. False-positive rate under 1% on observed traffic.
Extracts title, must-have skills, nice-to-haves, rate range, location, remote type, visa restrictions, deadline.
Every requirement scored against every bench profile. DRAFT submissions above threshold, with a plain-English rationale.
On approval, our AI rewrites the resume against the JD using your firm's template. Stored as a versioned PDF.
Pipeline & submissions.
The submission lifecycle, enforced by code, not policy.
Enforced state machine. Illegal transitions rejected at the API. Every rate change captured in activity history.
Send vendor email from the firm's actual rep inbox. MessageId captured for threading.
One-click availability blast to past-placement vendors when a consultant rolls off. AI-personalised.
Consultant lifecycle.
Magic-link invite to placement, all inside one tenant.
HR invites, consultant clicks, fills profile, uploads documents, signs offer letter. No account-creation friction.
I-9, E-Verify, direct deposit, benefits, equipment, M365. Compliance-critical steps cannot be skipped.
Consultant signs Section 1. HR reviews and signs Section 2. Signature audit (IP, UA, timestamp) preserved.
Consultant fills from the portal. On sign, a rendered HTML copy is stored in retention-compliant object storage.
End-of-engagement tracking with visa-conditional steps (SEVIS, H-1B withdrawal), equipment return, COBRA.
Compliance.
H-1B, OPT, STEM OPT, treated as first-class, not an afterthought.
60-day, 30-day, 7-day escalating alerts. Consultants see their own visa status in the portal.
T+3 warning, T+5 escalation for missing monthly training timesheets. Exportable for DSO reporting.
SSN, passport, driver's license Fernet-encrypted. Every decrypt call logged to pii_access_log with user + reason.
Every tenant-scoped table enforces isolation at the database layer, not just at the application layer.
Analytics.
Every screen you'd build in Excel, built-in.
DRAFT → SUBMITTED → INTERVIEWING → SELECTED → OFFER → PLACED conversion, filterable by time, rep, vendor, client.
Per-vendor: submissions, interview rate, placement rate, avg margin, avg days-to-fill. Volume-adjusted rank.
Per-recruiter: submissions sent, interview rate, placement rate, avg time-in-DRAFT.
Every rate change captured. Spot which clients push hard vs. pay book-rate, by skill and location.
Platform.
Multi-tenant SaaS with tenant-isolated data, at the database layer.
Each staffing firm runs in an isolated tenant with its own subdomain. No cross-tenant data movement, architecturally impossible.
We provision your tenant, import bench + vendors, connect your mailbox and train your team in 10 business days.
Audit logging, encrypted at rest, TLS in transit, least-privilege platform admin scopes. SOC 2 Type I in progress.
Ready to see it wired against your data?
We'll run a sandboxed demo on an anonymised copy of your current bench + JD stream.
Book a demo